One of the best tools I know of to keep me on track, disciplined and focused is… my calendar.

“Calendarizing” just about everything related to my business—even personal stuff like exercise, meditation, date nights and social time—may sound constricting or rigid.

But, in fact, it’s just the opposite… it’s liberating!

Having appointments, work projects AND personal commitments to myself on my calendar give structure to my day (something I need as an entrepreneur who works from home) and helps me grow my business AND enjoy a balanced life with ease and grace.

If you struggle with overwhelm, lack of focus, prioritizing or just getting the important things done in your biz and life, here are five tips to help you:

1) First off, make friends with your calendar.

Express your “calendar-love” daily by investing at least 10-15 minutes of your time planning, keeping it organized and clutter-free and working for you, not against you.

Google or other online calendars make this sooooo easy. I love being able to easily set “repeat” events like I do for meditation, exercise, marketing outreach and tracking my numbers each day, plus other great features that pencil & paper calendars don’t have. Plus, I sync it with my iPhone, so I always have my calendar with me and can set appointments or schedule things on the go.

Here’s an empowering calendar mindset for you:

My calendar is my friend. It’s here to support me in positive, productive AND profitable ways each day.

2) Make sure everything that’s on your calendar is what you WANT to be there.

Is it packed to the gills with appointments and your long to-do list? Then, look at where you need to build in more buffer or integration time between projects and appointments, as well what things you can cross off your list.

Yes, part of growing a business and building your dreams is discerning what needs to be let go of–or delegated!

Or if there’s too many blank spaces and “unaccounted for” time on your calendar, then you’ll want to start scheduling in those things that are most important to you—such as marketing your business, networking, family and relationship time, and, yes, self-care.

Essentially, you want to ensure that your calendar serves you and not you being a slave to it.

3) Schedule a minimum of 30 minutes of personal one-on-one marketing outreach or dreambuilding time every single workday on your calendar—first thing in the morning is best. Just get it done!

This one simple action has made a HUGE difference in the growth of my business. There’s the old saying, “Little hinges swing big doors.” And when you stay in action consistently each and every day with building your business and creating your dreams, the doors of income and opportunity will swing open wide for you.

Use this 30-minute block of time to make calls, send emails and follow up with former, current and prospective clients for setting appointments and booking NEW business, or taking steps toward your big dreams.

4) Use a timer or hourglass to keep you focused on the project at hand.

This is one of my absolutely favorite tips. Many entrepreneurs like me work from home—and there’s soooo many distractions that can call to us: The laundry! The dishes! Email! Facebook! The online shopping that needs to get done! The list can go on.

So we need support, yes?

To help you stay on track and minimize those pesky distractions, set a timer for 30 or 60 minutes when you’re doing some critical (yet easy-to-avoid) business-building activity such as outreach phone calls, updating your website or writing a blog post.

Use that timer as your little sidekick buddy and as a signal to the Universe that you’re serious about focusing and getting a particular task DONE. And when your mind starts to wander and think about doing other things like checking email or Facebook, you can just take a look at your timer and hear it’s friendly reminder saying, “Not yet, sweetie…”

Then, when your 30 or 60 minutes are up, consciously choose whether you want to keep going or conclude your focused time for the day. (Set a new timer for the desired amount if you’re continuing.)

You can even use a timer for 10- or 15-minute time blocks, too, like I’m doing now to help me finish this article. 🙂

5) Don’t forget to schedule in “YOU” time for spiritual renewal, rest and fun.

Too many entrepreneurs (especially moms with kids and most Type A personalities) can neglect themselves or forget to schedule in downtime when running their own business. But the truth is, when our well is dry and depleted we have nothing to give to others anyway. So it’s critical to schedule in time for rest, renewal, fun and self-care.

When I first started my business and left my full-time job, I couldn’t wait to start taking my favorite yoga class with my favorite teacher on Tuesdays at 9:15 a.m. For the first 6 months or so, though, for the life of me, I couldn’t get myself to go to that yoga class! I tried once or twice, but would end up feeling guilty for going to yoga during “work hours.” (Obviously, the 9-5 grind was so engrained in me.)

I didn’t give up, though. I faithfully kept that yoga class on my calendar, started showing up (guilty feelings and all) and eventually it became a habit—and one that I look forward to every week now.

So just because you set an intention to meditate everyday, for example, and then you take the step of putting it on your calendar to remind you, but end up not doing it… don’t give up! Be patient with yourself—and, eventually, the healthy habit will become part of your normal routine. AND you’ll feel great knowing that you are not only doing something that takes care of yourself, but also benefits your family, your friends, your clients,  your community, and your bank account.

P.S. As always, I want to hear from you! Post a comment below and let me know your thoughts on these 5 tips for making each day positive, productive—and profitable.

About Rebecca Massoud

Rebecca Massoud, founder of SHINE, is an award-winning business success coach and marketing mentor for soul-inspired women entrepreneurs. She believes it's time for you to move beyond what holds you back in marketing your business and bringing your unique message to the world, so that, individually, you can create an amazing income and amazing joy in your work, and, collectively, we can create an amazing impact.
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Happy 15, my love ✨💖✨

#weddinganniversary #15yearsmarried #lemasprovencal #thankful #grateful #blessed
Salut de Paris 🇫🇷
Loved my interview with the incredible @jennyharkleroad of Balanced YOU. Jenny shared about her dramatic story that led to a complete turnaround in her life and healing from crippling back pain, addiction and marital discord.

To listen in, click on the link in my profile 👉
I’m so proud of my mom Nancy. At 92, she finished writing her life story and gave all us kids copies of her book at Christmas. She does not hold back in telling her story—and is achingly transparent as she shares about heartbreak, disappointments and rejection, plus bouts of addiction and depression. She is an overcomer, and of course shares about her deep faith and the many moments of joy and happiness. 

Her book serves as a talisman of sorts that is spurring me on in my writing retreat this week. Thank you and I love you so much, Momma joon! 

#happymothersday #motherlove #writingretreat
Money. Justice. Spirituality. Big topics! My dear friend @the.money.wisdom.coach Susan Shloss is passionate about the intersection of these themes, and, lucky me, I got to interview her recently on my radio show. 
 ✨Listen in to our 30-min conversation by clicking the link in my bio. ✨

#soulfulbusiness #womenentrepreneurs #spiritualentrepreneurs #justice #abundance
Spring Break 2022. Feeling so much gratitude for these majestic moments in life ✨
“Every cell is a masterpiece in divinity.” 

My favorite quote shared by a scientist and compassion expert at the fabulous TEDxSanDiego event on Sunday. 

Incredible speakers including Holocaust survivor Dr Edith Eger and a Zen Buddhist monk, Taiko drumming, spoken-word poetry, and a ukulele master who had us all singing “Bohemian Rhapsody.” 

Thank you #tedxsandiego for an amazing day! 

#tedxtalks #tedxspeakercoach #tedtalks #sandiego
Happy Spring Equinox, Happy Persian New Year 🌷This is one of my favorite times of the year where we honor Nowruz, the Persian New Year, by creating a traditional decorative table called a Haft-Seen. 

Haft means Seven in Farsi and this year our 7 items include:

- Sabzeh (wheatgrass) for rebirth 
- Senjed (dried fruit) for love 
- Seer (garlic) for medicine 
- Seeb (apple) for beauty & health 
- Serkeh (vinegar) for age & patience 
- Sonbol (hyacinth) for the coming of spring 
- Sekkeh (coins) for wealth & prosperity

Plus, we have a book of poetry by Hafez, candles for light, sweet treats to invite in more goodness, plus eggs, birds and “swimming fish” to welcome the new year. 

#happyspring #nowruzmobarak #persiannewyear #springequinox #beauty #balance #light #thankful #grateful #blessed
Happy International Women’s Day! I’m grateful for these amazing women in my life, plus many more. Celebrating women everywhere and the feminine in all its beautiful forms ✨💛✨

#internationalwomensday #womenentrepreneurs #womenempowerment #womensupportingwomen #womenshistorymonth #soulfulspeaking
May you feel the boundless love of the Universe today and everyday 💖
My awesome TEDx speaker client @bonnielowkramen (upper right) just nailed her talk—“The Real Reasons People Quit”—at @tedxrutgerscamden! Bravo, Bonnie! 👏👏👏

#tedxtalks #tedxspeakercoach #tedtalks #speakercoach #womenempoweringwomen #brandnewending #greatresignation
Happy Lunar New Year! 🎉Super excited about this new Year of the Tiger 🐯 and its Yang energy of courage, confidence and forward movement.

Today is also Imbolc, a Gaelic tradition that marks the halfway point between winter solstice and spring equinox. 

I am loving this fresh energy of rebirth and renewal and feel like in some ways my year is just starting. 

Sending love, peace & prosperity your way! ✨💛✨
Ski buddies ⛷
Happy 2022 to you ✨ May this new year bring you the gifts of inner peace, personal fulfillment, abundance in many forms, and self-compassion, which can’t help but ripple out to all. 

Sending much love to you all on this day, a new beginning ✨💛✨
Happy holidays here with my sweet momma ✨
Proud to share my SUE Talk recording. See the link in my bio to watch. 

#suetalks #publicspeaking #speakercoach #findyourfierce #womenempoweringwomen  #soulfulbusiness #womenentrepreneurs
My clients rocked it last night with their SUE Talks! Way to go @carolynnbottino and @mjresto with sharing your empowering messages 👏👏👏

#suetalks #speakercoach #publicspeaking #womenempoweringwomen #tedstyletalk #soulfulspeaking
It’s official! I’m thrilled to support the amazing @tedxrutgerscamden team and the incredible lineup of speakers as a TEDx speaker coach. 

#tedxtalks #speakercoach #tedx #ideasworthspreading #tedxspeakercoach #tedxrutgerscamden #brandnewending
Day 1 of my 25th Speak Shine Sell Workshop is a wrap 🎉  I am really loving the intimacy and connection of this small group. These awesome women entrepreneurs are making great progress on their signature talks. And I can’t wait to see what they create in Day 2 tomorrow! 

#speakercoach #signaturetalk #soulfulbusiness #authenticmarketing #publicspeaking #womenentrepreneurs #womensupportingwomen #speakshinesell
Amazing things happen when women gather to create and start to give voice to their gifts, their passion, their vision and their brilliance.⠀
That is exactly what is happening this week at my Speak Shine Sell Workshop.⠀
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Incredible female entrepreneurs are gathering on Zoom to craft or refine their signature talks, so they can reach many more ideal clients on live and virtual stages, and amplify their income and impact.⠀
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This will be my 25th Speak Speak Sell Workshop.⠀
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Yes, you read that right. #25! 🎉 (Photo above is a throwback from 2018.)⠀
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After this one, I'm being guided to pause on offering this workshop for awhile.⠀
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So if you've been thinking about attending Speak Shine Sell, I urge you to join us now!⠀
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Here are a few success stories of clients who have attended Speak Shine Sell and/or I've worked with them privately on their signature talk:⠀
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Two of my clients have now been selected to give a SUE Talk (a TED-style talk like the one I did recently) this December in Orange County!⠀
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One client recently gave a presentation at Greenbuild, the largest conference for green building professionals worldwide, and then promptly booked two more speaking gigs from the contacts she made there.⠀
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One of my Soulful Speakers Club members (and former private client) just launched her first ever, SOLD OUT group program--that was birthed out of developing her signature talk.⠀
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Another Speak Shine Sell attendee and private client doubled (and then tripled!) her income after creating her signature talk and delivering it 1-2 times per month consistently.⠀
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And a Speak Shine Sell attendee after attending the workshop gave a keynote the very next week and booked 3 new clients right away!⠀
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Speak Shine Sell is perfect for you if you're a female coach, consultant, healer, leader or small business owner who has a deep desire to share an inspiring, soulful message--AND attract many more amazing clients to your business.⠀
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You will create, from start to finish, a solid draft of your signature talk--or uplevel the one you already have--so that you are ready to get on virtual & live stages & bring in more money to your business!⠀
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Click link in bio to register.
A signature talk is one of the best ways to attract your perfect clients.⠀
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Having a signature talk and then delivering it in front of groups is exactly how I was able to quickly start and grow my business 9 years ago.⠀
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My very first clients came from giving a workshop in my chiropractor’s waiting room, leading a roundtable at a women’s conference, and speaking at the Optimist Club.⠀
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Having a soulful signature talk ready to go prepares you for the vast speaking opportunities that are available at in-person events (yes, they’re back!) and online.⠀
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Get ready, because many event organizers and groups are looking for experts just like YOU to fill their speaking spots and inspire their audience members.⠀
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What’s really cool is that once you create your signature talk–or evolve it to the next level–you can use it so MANY ways!⠀
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Here are 13 ways my clients and I are getting visible and attracting amazing new clients with our signature talks:⠀
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1) Webinar or online workshop⠀
2) Podcast/radio interview⠀
3) Online global summit⠀
4) Conference breakout presenter or keynote⠀
5) Business networking event⠀
6) TEDx or TED-style talk⠀
7) Facebook Live or post in private FB group⠀
8) Instagram post⠀
9) LinkedIn article⠀
10) Youtube video⠀
11) Blog post or email to list⠀
12) “What do you do?” statement⠀
13) Framework for book⠀
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One of my clients recently spoke at the Greenbuild International Conference and is using her presentation as a framework for a forthcoming book.⠀
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Another client gave the keynote at a global wellness event, and another is speaking to a realtors group and recording videos for her new group coaching program. ⠀
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And my signature talk served as the perfect foundation for my recent TED-style SUE Talk!⠀
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I’d love to support you in crafting your signature talk or fine-tuning your message at my upcoming Speak Shine Sell Workshop.⠀
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We’ll work top to bottom on your talk, and you’ll craft your story, flesh out your content and create a compelling call to action. Or you can take what you already have and evolve it to the next level.⠀
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Click the link in my bio for details!
Amidst all the flurry of my SUE Talk, I've been meaning to let you know I'm teaching my Speak Shine Sell Workshop next week, October 28 & 29, so that you can craft YOUR signature talk! 

I've now coached hundreds of women entrepreneurs on how to use speaking to get visible & attract amazing new clients. It starts with having a signature talk that genuinely expresses who YOU are--and meets an urgent need of your ideal clients. 

I hope you can join me! Oct 28 & 29 (2 half-days) on Zoom. 😍

👉See link in my bio

Thank you to @thedanamagnus of @mktgbrand for the awesome video, too! 

#womenspeakers #speakercoach #publicspeaking #soulfulbusiness #signaturetalk #speakshinesell #transformation #clientattraction #soulfulspeaking
Preparing for my SUE Talk next week has been an amazing experience so far and has come with a few insights:

1) The value of support - Receiving coaching for my talk has made the experience so much more FUN and far less nerve-wracking than if I was doing it on my own. And wise input from others has helped me create a more compelling talk!

2) Every word counts - Distilling my message down to 10 minutes has been a challenge. And it’s helped me clarify the essence of what I'm truly here to share and realize that fewer words can still have enormous impact. 

3) Public speaking still brings me to my edge - I'll be sharing a story that I've never publicly shared before in my upcoming talk, and what an opportunity this process has been to let go of more anxiety, self-doubt and worry about what others will think. 

I can honestly say I'm truly grateful for my “stuff” coming up, so I can consciously release it. 

Thank you for your loving support and being on this journey with me! 💛

#suetalks #womenspeakers #womenempoweringwomen #soulfulbusiness #womenentrepreneurs #publicspeaking #signaturetalk #soulfulspeaking #speakshinesell
This girl is on FIRRRRRRRE! What a journey this has been as I prepare to be one of six presenters for SUE Talks in San Diego next week. The theme is Find Your Fierce, and my TED-style talk title is “3 Dares and a Truth.” 

I’d love your support! Join me LIVE in person or via livestream on Oct. 12th for one incredible evening of bold, passionate and inspiring talks. 😍

 
#suetalks #publicspeaking #womenempoweringwomen 
#soulfulspeaking #publicspeaking #womenentrepreneurs #soulfulbusiness
This amazing guy. I have to stand on a rock now to be taller than him. One of life’s greatest gifts is becoming a mom. Happy National Son’s Day 💙(which was yesterday, btw) 

#nationalsonsday💙 #motherhood #mompreneurlife #thankfulgratefulblessed
Hey there! It’s been awhile since I’ve done one of those introductiony-type things here (truthfully, never). So I thought I’d give it a whirl since it seems like “the thing” to do here on this platform. :)
 
The truth is I’m pretty inconsistent with posting, even though I REALLY want to be consistent. (Consistency is KEY, they say… right?) I’m also told I have to have a social media strategy, branding photos and tons of content to post everyday, PLUS I need to be creating videos, reels and stories to keep you engaged! It all seems so overwhelming at times…
 
Yet. I feel the part that really wants to play the part, look good to you, and look like I really know what I’m doing! (Hence, my smart-looking branding photo that reminds me of when I worked in the corporate world all those years ago.)
 
And. Now I’m 53, have had my business for 9+ years and a lot more perspective. Truly, I’m here to show up as ME, trust myself, trust my timing, trust my WAY, and allow myself to be guided from within. 

I’m a Soulful Speaker Coach and Creator of the popular Speak Shine Sell Workshop to craft your client-attracting signature talk. (There’s one coming up October 28 & 29, btw.)

Women entrepreneurs hire me when they are tired of hiding out or holding back their voice—and long to be fully expressed with their true gifts and message. My clients courageously step into the spotlight with a soulful signature talk (I help them create this) and attract their ideal clients with ease (I help with this, too), as they unapologetically say YES to being seen, heard and highly visible.
 
That’s the cut & paste version :)

And to round out the picture, here’s what a few clients have shared with me recently:
 
Continued in comments below…
Happy Friday, loves. Friday is Venus’ Day and named after the Germanic goddess Frigga. Venus energy is about love, beauty, luxury and abundance. 

Friday mornings I typically put on uplifting tunes, wrap up loose ends from the work week, and tidy up my office. I often schedule my workshops and webinars on Friday mornings, too, because of its "feel good" vibe. 

Then, I love having lunch with my husband at the beach (beauty & romance) and take off in the afternoons for boogie boarding, self-care or a shopping treat. Today it’s boogie boarding! 

What do feel-good Fridays look like for you? 

#soulpreneur #soulfulbusiness #spiritualbusinesscoach #speakercoach #feelgoodfriday #boogieboarding #beachlife #womenempoweringwomen