One of the best tools I know of to keep me on track, disciplined and focused is… my calendar.

“Calendarizing” just about everything related to my business—even personal stuff like exercise, meditation, date nights and social time—may sound constricting or rigid.

But, in fact, it’s just the opposite… it’s liberating!

Having appointments, work projects AND personal commitments to myself on my calendar give structure to my day (something I need as an entrepreneur who works from home) and helps me grow my business AND enjoy a balanced life with ease and grace.

If you struggle with overwhelm, lack of focus, prioritizing or just getting the important things done in your biz and life, here are five tips to help you:

1) First off, make friends with your calendar.

Express your “calendar-love” daily by investing at least 10-15 minutes of your time planning, keeping it organized and clutter-free and working for you, not against you.

Google or other online calendars make this sooooo easy. I love being able to easily set “repeat” events like I do for meditation, exercise, marketing outreach and tracking my numbers each day, plus other great features that pencil & paper calendars don’t have. Plus, I sync it with my iPhone, so I always have my calendar with me and can set appointments or schedule things on the go.

Here’s an empowering calendar mindset for you:

My calendar is my friend. It’s here to support me in positive, productive AND profitable ways each day.

2) Make sure everything that’s on your calendar is what you WANT to be there.

Is it packed to the gills with appointments and your long to-do list? Then, look at where you need to build in more buffer or integration time between projects and appointments, as well what things you can cross off your list.

Yes, part of growing a business and building your dreams is discerning what needs to be let go of–or delegated!

Or if there’s too many blank spaces and “unaccounted for” time on your calendar, then you’ll want to start scheduling in those things that are most important to you—such as marketing your business, networking, family and relationship time, and, yes, self-care.

Essentially, you want to ensure that your calendar serves you and not you being a slave to it.

3) Schedule a minimum of 30 minutes of personal one-on-one marketing outreach or dreambuilding time every single workday on your calendar—first thing in the morning is best. Just get it done!

This one simple action has made a HUGE difference in the growth of my business. There’s the old saying, “Little hinges swing big doors.” And when you stay in action consistently each and every day with building your business and creating your dreams, the doors of income and opportunity will swing open wide for you.

Use this 30-minute block of time to make calls, send emails and follow up with former, current and prospective clients for setting appointments and booking NEW business, or taking steps toward your big dreams.

4) Use a timer or hourglass to keep you focused on the project at hand.

This is one of my absolutely favorite tips. Many entrepreneurs like me work from home—and there’s soooo many distractions that can call to us: The laundry! The dishes! Email! Facebook! The online shopping that needs to get done! The list can go on.

So we need support, yes?

To help you stay on track and minimize those pesky distractions, set a timer for 30 or 60 minutes when you’re doing some critical (yet easy-to-avoid) business-building activity such as outreach phone calls, updating your website or writing a blog post.

Use that timer as your little sidekick buddy and as a signal to the Universe that you’re serious about focusing and getting a particular task DONE. And when your mind starts to wander and think about doing other things like checking email or Facebook, you can just take a look at your timer and hear it’s friendly reminder saying, “Not yet, sweetie…”

Then, when your 30 or 60 minutes are up, consciously choose whether you want to keep going or conclude your focused time for the day. (Set a new timer for the desired amount if you’re continuing.)

You can even use a timer for 10- or 15-minute time blocks, too, like I’m doing now to help me finish this article. 🙂

5) Don’t forget to schedule in “YOU” time for spiritual renewal, rest and fun.

Too many entrepreneurs (especially moms with kids and most Type A personalities) can neglect themselves or forget to schedule in downtime when running their own business. But the truth is, when our well is dry and depleted we have nothing to give to others anyway. So it’s critical to schedule in time for rest, renewal, fun and self-care.

When I first started my business and left my full-time job, I couldn’t wait to start taking my favorite yoga class with my favorite teacher on Tuesdays at 9:15 a.m. For the first 6 months or so, though, for the life of me, I couldn’t get myself to go to that yoga class! I tried once or twice, but would end up feeling guilty for going to yoga during “work hours.” (Obviously, the 9-5 grind was so engrained in me.)

I didn’t give up, though. I faithfully kept that yoga class on my calendar, started showing up (guilty feelings and all) and eventually it became a habit—and one that I look forward to every week now.

So just because you set an intention to meditate everyday, for example, and then you take the step of putting it on your calendar to remind you, but end up not doing it… don’t give up! Be patient with yourself—and, eventually, the healthy habit will become part of your normal routine. AND you’ll feel great knowing that you are not only doing something that takes care of yourself, but also benefits your family, your friends, your clients,  your community, and your bank account.

P.S. As always, I want to hear from you! Post a comment below and let me know your thoughts on these 5 tips for making each day positive, productive—and profitable.

About Rebecca Massoud

Rebecca Massoud, founder of SHINE, is an award-winning business success coach and marketing mentor for soul-inspired women entrepreneurs. She believes it's time for you to move beyond what holds you back in marketing your business and bringing your unique message to the world, so that, individually, you can create an amazing income and amazing joy in your work, and, collectively, we can create an amazing impact.
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I’m not really a pearls kind of girl, but I thought it fitting to pull out my grandmother’s pearls today and wear in honor of our first female Vice President and in celebration of a new era of unity, peace, democracy and dignity for our country.  #inaugurationday #finally #presidentbiden #vicepresidentharris #pearlnecklace #firstfemalevicepresident #unity #peace #dignity #democracy #light #shine #godblessamerica
Sending you light, sending you love today, in honor of Martin Luther King Jr ✨💛✨  #MLKDAY2021 #quoteoftheday #MLK
Magical sunset at the beach ✨  #thankful #grateful #blessed
Happy New Year from my family to yours ✨ Look closely, do you see the rainbow and angel wing? A sign of promise, possibility and good things to come this new year? I say, yes, yes and YES! Wishing you joy, ease, abundance and lightness of being in 2021 ✨💛🌈  #happynewyear2021 #peace #possibility #abundance #joy #lightnessofbeing #soulpreneurs #speakshinesell #soulfulspeaking #soulfulbusiness #spiritualawakening
Today is the last day to register for the Speak Shine Sell Workshop at $144, a $100 savings! Find your voice and empower your message when you craft your client-attracting signature talk in a community of other soulful women entrepreneurs. Join us! Link in bio to register. ⁠
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#speakshinesell #earlybirdspecial #registernow #virtualworkshop #womenentrepreneurs #signaturetalk  #soulfulspeaking #speakercoach #marketingcoach #soulfulbusiness #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#virtualcourses #virtualworkshop
Merry Christmas and Happy Holidays from my family to yours!⁠
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#christmas2020 #holidays2020
Join me and an inspiring group of soulful women entrepreneurs to craft your client-attracting signature talk. Truly, the heart of your marketing. Early bird special ends soon, so sign up with the link in my bio today. ⁠
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#speakshinesell #earlybirdspecial #registernow #virtualworkshop #womenentrepreneurs #signaturetalk  #soulfulspeaking speakercoach #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded #virtualcourses #virtualworkshop
Happy Winter Solstice ✨ May the light you are shine brightly on this deep, darkest day of the year. Go within and sense the quiet spaciousness, the restful energy, and the healing stillness that is available to all of us.✨⁠
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#wintersolstice #firstdayofwinter #shinebright #speakshinesell #soulfulspeaking #wintersolstice2020 #soulpreneurs #ageofaquarius
Thank you, Vanessa Wilde, for attending my Speak Shine Sell Workshop this year and sharing such an awesome review! 💛⁠
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Next workshop to craft your client-attracting signature talk is January 21 & 22. Save $100 when you sign up by December 31. ⁠
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#womenentrepreneurs #speakercoach #clientreview #clientlove #marketingtip #speakshinesell
Speak Shine Sell is back for 2021! Craft your client-attracting, soulful signature talk to reach many more of your ideal clients at my upcoming workshop. Get the early-bird special this month and save $100. Sign up with the link in my bio. ⁠
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#speakshinesell #earlybirdspecial #registernow #virtualworkshop #womenentrepreneurs #signaturetalk  #soulfulspeaking #speakercoach #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded #virtualcourses #virtualworkshop
Happily hanging around this weekend with no plans except getting a Christmas tree with my guys. What are you doing this weekend that lights you up? ✨
Yes, YOU, beautiful soul! ✨💛✨  Such incredible wisdom, depth and truth in Eckhart Tolle’s The Power of Now. I’m enjoying savoring this divinely-inspired book and intend to share more of my favorite quotes here with you. ✨  #powerofnow #eckharttollequotes #spiritualawakening #soulfulspeaking #soulfulbusiness #spiritinbusiness #speakercoach #spiritualcoach #divinepurpose #womensupportingwomen #womenempowerment #womeninbusiness #femaleentrepreneur
Some say it's Black Friday, but it's also the National Day of Listening. So listen deeply, before you speak and share your message. 𝑳𝒊𝒔𝒕𝒆𝒏 to what your clients are saying they want. Listen to what they are struggling with. Listen to their exact words--and use them in your signature talk and marketing. And listen deeply to the whispers and nudges of your own soul and how it wants to be expressed.⁠
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#DayOfListening #soulpreneur #spiritualbusiness #speakshinesell #speakercoach #selfempowerment #supportsmallbusiness #sandiego #marketingcoach #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#soulfulspeaking #soulfulbusiness #southerncaliforniabusiness # #mindset #personalgrowth #clienttestimonial #consciousbusiness #soulfulsuccess  #speakinggigs #marketingtips #listeningtips #speakingopportunities
🍁 From my heart to yours, 𝑯𝒂𝒑𝒑𝒚 𝑻𝒉𝒂𝒏𝒌𝒔𝒈𝒊𝒗𝒊𝒏𝒈 🍁⁠
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#thanksgiving2020 #thanksgiving #soulpreneur #spiritualbusiness #speakshinesell #speakercoach #selfempowerment #supportsmallbusiness #sandiego #marketingcoach #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#soulfulspeaking #soulfulbusiness #southerncaliforniabusiness # #mindset #personalgrowth #clienttestimonial #consciousbusiness #soulfulsuccess  #speakinggigs #marketingtips
Today, the day before Thanksgiving, happens to be Entrepreneurs Day! I have LOVED being an entrepreneur these past 8 years and feel so grateful to have this business that I have nurtured from the ground up. It's felt like a rollercoaster at times. I've had to move through many fears, much resistance and shaky confidence at times. At the heart of it all, though, I feel enormously blessed and grateful for what I've created so far with much seen and unseen support, and I feel simultaneously excited and at peace with what the future will bring. I am thankful to be an Entrepreneur! From my heart to yours, I'm wishing you a wonderful Thanksgiving.⁠
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#EntrepreneursDay #speakshinesell #speakercoach #selfempowerment #supportsmallbusiness #sandiego #spiritualcoach #soulfulbusiness #consciousbusiness #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded⁠
#southerncalifornia #supportsmallbusinesses #soulfulspeaking  #southerncaliforniabusiness #womenentrepreneurs #thankful #grateful #blessed
What does it take to lead a world that works for you—and everyone else on this gorgeous planet? Check out my latest podcast with intuitive business strategist @priscillastephan where we dive into this question and what it really means to lead from your soul.  https://connectedwomenofinfluence.com/how-to-lead-from-your-soul/
👋🏻 Hello you! Your signature talk is at the heart of your marketing. It's the perfect way to introduce yourself to a new audience, share your story, give your best wisdom and tips, and then offer them a next step with you.⁠
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#WorldHelloDay #speakshinesell #soulpreneur #spiritualbusiness #speakshinesell #speakercoach #selfempowerment #supportsmallbusiness #sandiego #marketingcoach #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#soulfulspeaking #soulfulbusiness #southerncaliforniabusiness #mindsetcoach  #tipoftheday #consciousbusiness #soulfulsuccess  #speakinggigs #marketingtips #listeningtips #speakingopportunities
Happy Friday, Beautiful Souls... heading to the beach early today for friendship and nourishment. How are you nourishing yourself this weekend?
Just back from a 3-day book writing retreat and 23,000 words later I have an awesomely sucky first draft 😊  #bookwriting #morrobay #morrorock #soulfulspeaking #powerfulfemininevoice #speakercoach #spiritualcoach #retreat #divineauthorwithin #womensupportingwomen #womeninbusiness #womenownedbusiness #womeninspiringwomen #femaleempowerment #femaleentrepreneur
𝙏𝙝𝙞𝙨 𝙞𝙨 𝙢𝙮 𝙢𝙚𝙨𝙨𝙖𝙜𝙚 𝙩𝙤 𝙮𝙤𝙪 𝙩𝙤𝙙𝙖𝙮 👇🏼⁠
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✨ As a leader of your tribe, you are not alone. Anytime you can call upon the souls here who love you and are here for you unconditionally. They may be your Facebook friends, Instagram followers, in your networking groups or on your mailing list. Or not--or not yet.⁠
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✨ Send out invisible beams of light to them and energetically let them know you are willing to become even more visible to them; and in particular, you are willing to RECEIVE their support as a leader. Group energy is powerful and can lift us when we most need it.⁠
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✨ Then, of course, keep doing the outer work to connect with your people--through speaking, emails, social media, videos. Keep stepping out, despite the self-doubt and worry, to make your message known and visible.⁠
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✨ And keep willing to shine, like Venus in the early morning sky. We need YOU. Your voice, your story, your unique brand, your perspective and your energy are important and matter tremendously.⁠
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#WKD #speakshinesell #speakercoach #spiritualcoach #soulfulbusiness #soulfulspeaking #selfempowerment #supportsmallbusiness #sandiego #spiritinbusiness #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#southerncalifornia #supportsmallbusinesses #marketingstrategy #southerncaliforniabusiness #mindset #personalgrowth #bekind
𝙒𝙝𝙖𝙩 𝙞𝙨 𝙮𝙤𝙪𝙧 𝙫𝙚𝙧𝙨𝙞𝙤𝙣 𝙤𝙛 "𝙘𝙝𝙞𝙘𝙠𝙚𝙣 𝙨𝙤𝙪𝙥 𝙛𝙤𝙧 𝙩𝙝𝙚 𝙨𝙤𝙪𝙡"?  From yoga, boogieboarding and walking on the beach with my love, to working with clients on their signature talks and leading my group of soulful speakers, these are a few of my favorite things that fuel my soul and give me purpose.  #chickensoupforthesoul #speakshinesell #speakercoach #spiritualcoach #soulfulbusiness #soulfulspeaking #selfempowerment #supportsmallbusiness #sandiego #spiritinbusiness #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded #southerncalifornia #supportsmallbusinesses #marketingstrategy #southerncaliforniabusiness #mindset #personalgrowth
It's hard to believe that it was just 8 months ago when I had my last live speaking gig in front of an audience of 50 people...  Since then I've had the pleasure of speaking on radio shows (including my own), podcasts, online interview series, online networking events, FB live events, and even a talent show! Plus, I've been leading my own virtual workshops and trainings for my soulful speaker community.  ✨ 𝗪𝗵𝗼 𝗮𝗺 𝗜? I'm Rebecca Massoud, a soulful speaker coach based in Southern California. My mission is to support you to use your powerful feminine voice to attract your next-level clients and create your most inspiring impact. 𝗛𝗲𝗿𝗲 𝗮𝗿𝗲 𝟯 𝗳𝘂𝗻 𝗳𝗮𝗰𝘁𝘀 𝗮𝗯𝗼𝘂𝘁 𝗺𝗲:  1) I left my hometown of Dallas and moved to Northern California in 1994--without a job, without knowing anyone and about $1,500 to my name. I moved because I felt this deep calling (that I couldn't really explain to anyone) to meet my "soul family"--and, indeed, I met them and we are still best friends to this day.
2) I've been practicing yoga since 1992. Back then it wasn't very popular like it is now, especially in Dallas. In fact, my roommates from Nebraska made fun of me for doing yoga!
3) For more than a decade, I longed to be married to my life partner and have a child. After a string of relationships that didn't work out for various reasons, I finally met my soulmate husband on eHarmony when I was 37, and he was 45. We got married the next year and had our son (who turns 12 next week) the year after that.  What's something about you that not many people know? Share below. I'd love to hear! 💛  #forgetmenotday #speakshinesell #speakercoach #selfempowerment #supportsmallbusiness #sandiego #spiritualcoach #spiritualawakening #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded #mindset #personalgrowth #speakinggigs #soulfulspeaking #soulfulbusiness #mindsetcoach #southerncaliforniabusiness #behindthescenes #gettoknowme #funfacts #mindovermatter #mindset #newmindset
Celebrating this historic milestone for our country and for women everywhere... and that awesome white pantsuit! 🎉  #kamalaharris #bidenharris2020 #madamvicepresident #femalesontherise #whitepantsuit #femaleleaders #womensvoices
#vote #vote2020 #voteforchange #votehimout #voteblue #votetoday #votelikeyourlifedependsonit #votebidenharris2020 #votenow
Are you called to write a book like I am? Or write your next book? When my 91-year-old mother who recently finished writing her whole life story said to me a few years ago, “Rebecca, when are you writing YOUR book?” I said, “Soon, Mama. It’s coming.” Well, I do believe that time is here as I’m officially starting my book this month at a 3-day bookwriting retreat.  Is it your time, too? Or are you feeling it coming in closer?  Writing, just like speaking, is another way to get our powerful feminine voices out into the world, express our truest selves and what we are passionate about, as well as amplify our influence & visibility in our businesses.  Today is National Authors Day, and I’m officially declaring myself an author! Will you join me?  It’s never too late to write your book, or your next book, as my mom can attest to. Let’s use our voices for good!  #nationalauthorsday #powerfulfemininevoice #womensupportingwomen #womenownedbusiness #womeninbusiness #womeninspiringwomen #womenentrepreneurs #womenauthors #womenwhowrite #shineyourlight #speakyourtruth
Favorite way to end the week. My heart is overflowing with gratitude ✨💛✨  #thankful #grateful #blessed #happymama #delmarbeach #amazinglife #entrepreneurlife #dreamcometrue
✨ 𝑾𝒉𝒂𝒕 𝒇𝒖𝒆𝒍𝒔 𝒚𝒐𝒖𝒓 𝒔𝒉𝒊𝒏𝒆 𝒇𝒂𝒄𝒕𝒐𝒓 𝒎𝒐𝒓𝒆 𝒕𝒉𝒂𝒏 𝒂𝒏𝒚𝒕𝒉𝒊𝒏𝒈? ✨⁠
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Here is a checklist to nourish your radiance and magnetism:⁠
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✔️ Keep essential oils at your desk to delight your olfactory sense. ⁠
✔️ Take frequent breaks and step outside in bare feet. ⁠
✔️ Keep your desk clean and clutter-free. Freshen it up with a plant, flowers, or healing stones. ⁠
✔️ Get camera-ready in a way that feels good to you. ⁠
✔️ Start your day with movement, get the breath flowing and the body energized. ⁠
✔️ Listen to uplifting music to elevate your mood. Dance!⁠
✔️ Have "sacred alone time" each day. Set aside special time to journal, meditate, reflect, read inspiring works, and connect with precious you.⁠
✔️ Set a timer every hour to pause and take a deep breath. ⁠
✔️ Make your bed every morning.⁠
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#checklistday #speakshinesell #salescoach #selfempowerment #supportsmallbusiness #sandiego #lifestylecoach #wellnesscoach #womenwhohustle #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#southerncalifornia #supportsmallbusinesses #speakcoach #marketingstrategy #marketingtips #salesstrategy #salestips #southerncaliforniabusiness #powerofpurpose #mindset #personalgrowth #speakinggigs
🤍 𝑻𝒉𝒆 𝒘𝒐𝒓𝒍𝒅 𝒏𝒆𝒆𝒅𝒔 𝒚𝒐𝒖𝒓 𝒗𝒐𝒊𝒄𝒆 𝒏𝒐𝒘 𝒎𝒐𝒓𝒆 𝒕𝒉𝒂𝒏 𝒆𝒗𝒆𝒓....⁠
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Your clients, your community, your colleagues, your circles of influence are hungry for much 𝑴𝑶𝑹𝑬 of your wisdom, expertise, and grounding presence. And if there was ever a time to not hold back any longer, this is IT!⁠
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💡 𝑶𝒏𝒆 𝒐𝒇 𝒕𝒉𝒆 𝒃𝒆𝒔𝒕 𝒘𝒂𝒚𝒔 𝒕𝒐 𝒆𝒙𝒑𝒓𝒆𝒔𝒔 𝒚𝒐𝒖𝒓 𝒎𝒆𝒔𝒔𝒂𝒈𝒆, 𝒆𝒙𝒑𝒂𝒏𝒅 𝒚𝒐𝒖𝒓 𝒓𝒆𝒂𝒄𝒉, 𝑨𝑵𝑫 𝒈𝒓𝒐𝒘 𝒚𝒐𝒖𝒓 𝒊𝒏𝒄𝒐𝒎𝒆💰 𝒊𝒔 𝒘𝒊𝒕𝒉 𝒂 𝒄𝒍𝒊𝒆𝒏𝒕-𝒂𝒕𝒕𝒓𝒂𝒄𝒕𝒊𝒏𝒈 𝒔𝒊𝒈𝒏𝒂𝒕𝒖𝒓𝒆 𝒕𝒂𝒍𝒌. ⁠
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And that's why I'm passionate about supporting amazing women entrepreneurs to create a space to create or upgrade your signature talk in my Speak Shine Sell Workshop.⁠
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𝑰𝒕'𝒔 𝒃𝒂𝒄𝒌 𝒇𝒐𝒓 𝒐𝒏𝒆 𝒍𝒂𝒔𝒕 𝒕𝒊𝒎𝒆 𝒊𝒏 2020. 𝑻𝒉𝒆 𝒏𝒆𝒙𝒕 𝒍𝒊𝒗𝒆 𝒘𝒐𝒓𝒌𝒔𝒉𝒐𝒑 𝒘𝒐𝒏'𝒕 𝒕𝒊𝒍𝒍 𝒆𝒂𝒓𝒍𝒚 2021. Here are all the details: ⁠
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Speak Shine Sell Workshop⁠
Create (or Upgrade) Your Client-Attracting Signature Talk⁠
October 27 & October 28 ⁠
9am - 12:30pm Pacific Time (both days)⁠
Location: Your Comfortable Space via Zoom⁠
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Link in bio to register. We start tomorrow!⁠
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#speakshinesell #liveworkshop #courses #supportsmallbusiness #sandiego #lifestylecoach #wellnesscoach  #womeninbiz #selfdevelopmentcoach #femaleentrepreneur #fempire #womenempoweringwomen #womensupportingwomen #thefutureisfemale #womeninspiringwomen #femalefounded ⁠
#freemasterclass #speakertips #marketingtips #mindset #personalgrowth #clarity #speakinggigs #soulfulspeaking #soulfulbusiness #virtualworkshop #virtualtraining #virtualmasterclass#speakingopportunities #marketingcoach